Access Control
Seeing who has access
Check exactly who can open a file or folder before you share it or put something sensitive in it.
Step 1
In the details pane
Select a file with the details pane open and Who has access is already expanded under its details.
Q3-Financial-Report.pdf
Inherited from folder Reports
Direct access (2)
Alex Johnson
alex@example.com
Jordan Reyes
jordan@example.com
Step 2
In a file's File details
On a file's own page, open File details with the i button. Who has access is at the bottom; press it to open the list.
File Details
Inherited from folder Reports
Direct access (1)
Alex Johnson
alex@example.com
Step 3
In a folder's Properties
Right-click a folder and choose Properties. Who has access sits under its details. The Analyse window shows it for the folder you are analysing too.
Contracts
Direct access (2)
Alex Johnson
alex@example.com
Jordan Reyes
jordan@example.com
Step 4
Reading the list
Direct access lists each person added by name. Groups lists each group, with how many members it has and whether it is synced from your directory (LDAP) or made by hand; press a group to see who is in it. For a file, Inherited from folder says when the list comes from its folder.
Inherited from folder Contracts
Direct access (2)
Alex Johnson
alex@example.com
Jordan Reyes
jordan@example.com
Groups (1)
Step 5
Open to everyone
If the item is not restricted, the list simply says All organization members have access.
Step 6
Who can see the list
The person who uploaded the file or made the folder can always see its list, and so can Moderators and above. For anyone else Who has access is not shown at all. If the list cannot be loaded, it says Access list could not be loaded. with a Try again button.
Contracts
Step 7
Admins and the Owner
Admins can open restricted files and folders unless Restrict from other admins is ticked on them; they do not appear on the list but still have access. The Owner can always open everything.
Manage Access
Configure who can access Contracts
Search and select groups to grant access.
Restrict from other admins
Organization Admins who aren't explicitly listed above won't be able to see this folder. The organization owner can always access it.
Step 8
To change it
Use Manage Access on the file or folder's menu. See Restricting a folder to specific people and Sharing access to an individual document.
MSA.pdf
Try it in Secretary, or create an account to get started.
Related guides
Restricting a folder to specific people
Limit who can see a folder and everything in it to chosen people and groups.
Sharing access to an individual document
Limit one file to chosen people, or share it with someone who cannot open its folder.
Checking Documents activity and permissions
See who uploaded, downloaded, moved, shared or deleted what, and who has access to what.