Access Control
Checking Documents activity and permissions
See who uploaded, downloaded, moved, shared or deleted what, and who has access to what.
Step 1
Open Activity
Press Activity at the bottom of the Folders panel, under Trash. It is there for Owners, Admins and anyone given permission to view the audit log. If it cannot be loaded, it says so with Try again.
Folders
New FolderStep 2
Pick a period
Events shows what happened across your organisation. Choose 7 days, 30 days, 90 days or All time; everything below follows the period.
Activity
File and folder activity across your organisation.
Total Events
87
Downloads
41
Uploads
23
Deletes
6
MSA-Acme.pdf
Contracts / MSA-Acme.pdf
Jordan Reyes
jordan@example.com
Q3-Report.pdf
Reports / Q3-Report.pdf
Alex Johnson
alex@example.com
Old-draft.docx
Sam Patel
sam@example.com
Step 3
The totals
The cards at the top count all events in the period, and how many were downloads, uploads and deletes.
Activity
File and folder activity across your organisation.
Total Events
87
Downloads
41
Uploads
23
Deletes
6
MSA-Acme.pdf
Contracts / MSA-Acme.pdf
Jordan Reyes
jordan@example.com
Step 4
Narrow it down
Press a type to see only those events: Downloads, Uploads, Deleted, Edited, Moved, Access or Restored, each with its count. All users lists everyone with activity in the period, and narrows it to the person you pick. Clear, which appears once a filter is on, resets them.
Activity
File and folder activity across your organisation.
Total Events
87
Downloads
41
Uploads
23
Deletes
6
MSA-Acme.pdf
Contracts / MSA-Acme.pdf
Jordan Reyes
jordan@example.com
Step 5
Read the events
Each event shows what happened, when, to which file or folder and where it is, and who did it. On a computer the list is a table with the date, user, event, name and the address it came from. Files and folders you cannot open show as Restricted file or Restricted folder, but you still see who did what and when.
Activity
File and folder activity across your organisation.
Total Events
87
Downloads
41
Uploads
23
Deletes
6
MSA-Acme.pdf
Contracts / MSA-Acme.pdf
Jordan Reyes
jordan@example.com
Q3-Report.pdf
Reports / Q3-Report.pdf
Alex Johnson
alex@example.com
Old-draft.docx
Sam Patel
sam@example.com
Step 6
Export CSV
Export CSV downloads the events you are looking at as a spreadsheet file. If the period holds too many events, it asks you to choose a shorter period or one type.
Activity
File and folder activity across your organisation.
Total Events
87
Downloads
41
Uploads
23
Deletes
6
MSA-Acme.pdf
Contracts / MSA-Acme.pdf
Jordan Reyes
jordan@example.com
Step 7
Permissions: by folder or document
The Permissions tab shows who has access to what. By Folder / Document lists the restricted folders first, then the whole folder tree. Pick a folder, or a file inside it, to see who has access and whether it is restricted or org-wide.
Activity
See who has access to what, and who granted it.
Restricted folders (2)
Contracts
RestrictedDirect access (2)
Alex Johnson
alex@example.com
Jordan Reyes
jordan@example.com
History
+ Added Jordan Reyes
Changed access type from org to restricted
Step 8
Who changed it, and when
History, under the access list, records every change: who made it, when, who was added or removed, and when the access type changed. Changes that came from a parent folder, a folder move or a shared chat are labelled.
Activity
See who has access to what, and who granted it.
Restricted folders (2)
Contracts
RestrictedDirect access (2)
Alex Johnson
alex@example.com
Jordan Reyes
jordan@example.com
History
+ Added Jordan Reyes
Changed access type from org to restricted
Step 9
Permissions: by person
By Person lists everyone in the organisation; filter by name or email and pick one or more. For each person it lists the restricted folders and files they can open, and how: Direct, or via a group. Owners and Admins show as Full access.
Activity
See who has access to what, and who granted it.
Jordan Reyes
jordan@example.com
Sam Patel
sam@example.com
Jordan Reyes
jordan@example.com · member
Restricted folders (2)
Try it in Secretary, or create an account to get started.
Related guides
Restricting a folder to specific people
Limit who can see a folder and everything in it to chosen people and groups.
Sharing access to an individual document
Limit one file to chosen people, or share it with someone who cannot open its folder.
Seeing who has access
Check exactly who can open a file or folder before you share it or put something sensitive in it.