Usage
Usage across the organisation
Totals for everyone, the plan's documents and storage, and a per-person table with each person's limit.
Step 1
Open Organization, Usage
Press Organization in the left rail, then Usage under Billing in the Sections menu. Owners and admins see it, and so does anyone whose custom role lets them view organisation-wide usage.
Sections
Step 2
Totals for everyone
The same period switch and totals as your own Usage page, but added up over every member. Credits here are estimates from token totals too; for the owner, the Billing link in the description has the exact amounts charged.
Organization Usage
Track token usage across all Secretary features. Credits shown are estimated from token aggregates. See Billing for actual debits.
Tokens In
4.8M
Tokens Out
1.1M
Total Tokens
5.9M
Total Credits
~13.6K
Step 3
Plan Usage
How much of the plan's documents and storage the organisation is using right now. The bar turns amber from 80 percent and red when it is full; at that point nobody can upload until space is freed or the plan grows. Past 100 percent the figure keeps counting (106%, say). Without a subscription the card says No active plan, and anything the plan does not include reads Not included.
Plan Usage
1.8K / 2.0K
6.2 GB / 20.0 GB
Step 4
The same breakdowns
Tokens by Model, Model Distribution, Credits by Model, Feature Breakdown and Usage by Persona follow, exactly as on your own page but for the whole organisation.
Credits by Model
3 models used| Model | Tokens In | Tokens Out | Credits | % of cost |
|---|---|---|---|---|
| opus-5-5 | 1.1M | 240.0K | ~7,930 | 58.3% |
| sonnet-5 | 2.5M | 570.0K | ~4,480 | 32.9% |
| gpt-5.5 | 1.2M | 290.0K | ~1,190 | 8.8% |
Step 5
Usage by User
Every member with activity in the period, with their tokens and credits. On a wide screen this is a table: press a column heading to sort by it, highest first. On a narrow one, pick the order from the menu above the list.
Usage by User
Click a user to see their per-feature breakdown. Credits Total is an estimate from token usage over the selected period; the Limit bar shows actual billed credits in the current billing window. Small differences are expected.
Jordan Reyes
jordan@example.com
~5,210
In
1.9M
Out
402.1K
Total
2.3M
Sam Lee
sam@example.com
~3,620
In
1.2M
Out
291.0K
Total
1.5M
Priya Shah
priya@example.com
~1,480
In
640.2K
Out
133.8K
Total
774.0K
Step 6
Who is close to their limit
When the organisation splits credits between members, Limit (this window) shows what each person has spent of their share in the current billing window: green, amber from 70 percent, red from 90. Sort by it (Limit %) to see who will run out first. These two numbers are the exact amounts billed, not estimates. No limit means that person is not capped; No credits allowed means their share is zero. If you see the rest of the page but no Limit column, your role lets you view usage but only admins and owners can see member limits.
Usage by User
Click a user to see their per-feature breakdown. Credits Total is an estimate from token usage over the selected period; the Limit bar shows actual billed credits in the current billing window. Small differences are expected.
Jordan Reyes
jordan@example.com
~5,210
In
1.9M
Out
402.1K
Total
2.3M
Sam Lee
sam@example.com
~3,620
In
1.2M
Out
291.0K
Total
1.5M
Priya Shah
priya@example.com
~1,480
In
640.2K
Out
133.8K
Total
774.0K
Step 7
One person in detail
Press a row to open that person's breakdown: Chat and Summarize per model, and any personas they used. Press the row again to close it.
Usage by User
Click a user to see their per-feature breakdown. Credits Total is an estimate from token usage over the selected period; the Limit bar shows actual billed credits in the current billing window. Small differences are expected.
Jordan Reyes
jordan@example.com
~5,210
In
1.9M
Out
402.1K
Total
2.3M
Persona Usage
Sam Lee
sam@example.com
~3,620
In
1.2M
Out
291.0K
Total
1.5M
Step 8
Changing the limits
How credits, storage and documents are shared between people is set under Users, Per-user limits: evenly, with fixed shares for chosen people, or not at all.
Sections
Try it in Secretary, or create an account to get started.
Related guides
Your Usage at a glance
Open Usage, pick a period, and read your totals, documents and storage.
Where your credits went
The charts and tables on Usage: per model, per feature and per persona.
Warnings as you near a limit
The heads-up you get at 80, 90 and 95 percent of your credits, storage or documents, and what to do about it.