Users
Sharing credits, storage and documents between people
Choose how the plan's credits, storage and documents are split: evenly, with fixed shares for chosen people, or not at all.
Step 1
Per-user limits
Under the Users header, Per-user limits decides how the organisation's credits, storage and documents are shared. Press Automatic, Manual or Unrestricted; the change is saved straight away.
Per-user limits
Automatic: every seat gets an even share of credits, storage, and documents.
Step 2
Automatic
Everyone gets an even share, divided among the people actually in the organisation rather than the seats bought. Adding or removing someone re-splits it for everyone. Manage shows each person's current share.
Manage User
Usage Limits
automaticEach seat gets an even share of the plan limits. Switch the organization to Manual mode to customize per user.
Step 3
Manual: fixed shares
Give chosen people a fixed share of the organisation's total. In their Manage panel press Fixed share, set the sliders and press Save Changes. Fixed shares add up to 100% at most, so each slider stops at what is still free. Anything the plan gives without limit stays at 100%.
Manage User
Usage Limits
manualChosen people get a fixed share of the organization total. Everyone else splits what is left evenly, and that updates by itself as people join, leave or get a fixed share.
Fixed shares add up to 100% at most. Up to 60% of the credits is still free.
Saved together with the profile when you press Save Changes.
Step 4
Manual: everyone else
Everyone without a fixed share splits what is left evenly, and that updates by itself as people join, leave or get a fixed share. For example, with 100 people: give one person 50% and the other 99 share the other 50%. To put someone back, open their Manage panel, press Share what's left and press Save Changes.
Manage User
Usage Limits
manualChosen people get a fixed share of the organization total. Everyone else splits what is left evenly, and that updates by itself as people join, leave or get a fixed share.
Splits what the fixed shares leave evenly with everyone else who has no fixed share.
Saved together with the profile when you press Save Changes.
Step 5
Manual: the summary
Under the buttons, a short summary says how many people have a fixed share and what everyone else gets each. If nobody has a fixed share yet, it says everyone splits the plan evenly.
Per-user limits
Manual: give chosen people a fixed share from their Manage pane. Everyone else splits what is left evenly.
2 people have a fixed share, using 40% of the credits.
The other 8 split what is left: 9,000 credits a month, 37.5 GB each (7.5% of the credits).
Step 6
Fixed share in the list
People with a fixed share carry a Fixed share label beside their name in the Users list.
Jordan Reyes
activejordan@example.com
Sam Lee
activesam@example.com
Step 7
Unrestricted
No one has a personal limit. Everyone draws from the shared pool, first come first served, until it runs out.
Per-user limits
Unrestricted: no per-user caps; everyone draws from the shared pool until it runs out.
Try it in Secretary, or create an account to get started.
Related guides
Finding your way around Organization
Where the Organization page is, what each section is for, and what Overview tells you.
Adding people to your organization
Create an account for a colleague, choose their role, and send them the welcome email.
Managing people: details, access and removal
Find someone, see what they can reach, change their details, and deactivate or delete them.