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Chat & AI

Copying, downloading and exporting a reply

The row of actions under every reply, and the Export window that turns a text answer into a .txt, .csv or Word file.

Step 1

The row under a reply

Once a reply has finished, a row of small grey buttons sits under it: the icon of the model that wrote it, the time, then Retry, Copy, Save to documents and Export. Hover any button for its name. The set changes with what the reply contains: a generated file or image adds Download, and a hub chat adds Pin to hub.

1The row under a reply
Revenue grew 12 percent in Q3, ahead of the 9 percent plan, with EMEA the main contributor.
3:42 PM

Step 2

Copy the whole reply

Copy, the two overlapping squares, puts the reply on your clipboard as readable text, with tables, headings and bold kept, ready to paste into an email or a document. It turns into a green tick for a moment. If the reply is an image, the same button copies the image.

2Copy the whole reply
Revenue grew 12 percent in Q3, ahead of the 9 percent plan, with EMEA the main contributor.
3:42 PM

Step 3

Copy just a block

Code blocks, tables and quotes each have their own small Copy in their top right corner, so you can take the table without the paragraph around it. Highlight any text and the dark toolbar offers a copy icon for exactly that selection.

3Copy just a block
SELECT region, SUM(revenue)
FROM sales
WHERE quarter = 'Q3'
GROUP BY region;
sqlCopy

Step 4

Export as a file

Export is the arrow into a tray at the end of the row. It appears on text replies only.

4Export as a file
Revenue grew 12 percent in Q3, ahead of the 9 percent plan, with EMEA the main contributor.
3:42 PM

Step 5

Pick a format

The Export as window offers Plain Text, CSV, Word and SecText. Press one and the file downloads, named after the reply's first heading. Word exports use your organisation's brand kit. Cancel closes the window.

5Pick a format

Export as

Choose an export format

Plain Text.txt
CSV.csv
Word.docx
SecText.sectext
Cancel

Step 6

Download a generated file

When the reply made a document or an image, a Download button joins the row. It saves that file to your computer and is separate from saving to your library: downloading leaves nothing behind in Secretary.

6Download a generated file
Here is the Q3 variance report as a Word document.
3:42 PM

Step 7

Keep it in Secretary instead

Save to documents, the floppy disk, puts the reply in your library as a document. That has its own article, Saving a chat response as a document.

7Keep it in Secretary instead
Revenue grew 12 percent in Q3, ahead of the 9 percent plan, with EMEA the main contributor.
3:42 PM

Try it in Secretary, or create an account to get started.

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